How to Utilize Microsoft Teams to Its Full Potential
Microsoft Teams Background: For upon|Microsoft (MS) Teams is the fastest-growing app in the company’s history. There are already well over 300,000 companies using it, and that number just keeps rising.
It should come as no surprise to anyone who is already using MS Teams that the communication and collaboration platform is so popular. It offers everything from file storage to persistent chat capabilities and video conferencing, staying on par with the best instant messaging software. Best of all, it can be fully integrated with other Microsoft 365 apps.
Embracing the Modern Workplace
MS Teams is a perfect tool for modern workforces that feature both in-person office workers and remote team members. It allows remote workers to be fully integrated into the company’s operations and makes it possible for them to stay connected and productive. This essential collaboration tool can also be used across a modern company’s different departments, but only if team leaders and the workers they manage know how to use it effectively. Microsoft Teams Background.
Tips for Getting the Most Out of MS Teams
Like any software tool, MS Teams is only as useful as people make it. It has plenty of helpful features, but that means it’s also easy for managers and workers to get overwhelmed. Follow the best practices below to avoid that issue and ensure that everyone uses MS Teams to their full potential. Microsoft Teams Background.
Know When to Use Chats vs. General Channels
MS Teams features both a “Chat” option and a “Teams” option, each of which should be used to accomplish a different type of collaboration. The best way to use these tools is to utilize chats for one-on-one messaging and channels for team collaboration.
Set Up Different Teams for Each Project
It’s often the case that the same people work on multiple projects, so moderators should keep things simple for these groups of workers. Setting up a different team for each project keeps discussions focused and files exclusive to the team. Making these channels private and accessible only to relevant team members also makes it easier to stay organized and focused. Microsoft Teams Background.
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Keep Channels Focused
Creating channels within the general team framework makes it easier to support multiple projects and conversations. Be sure to use descriptive channel names to make it easier for team members to know where they should post, and add tools as tabs to make sure team members have everything required to collaborate effectively right in the channel. Microsoft Teams Background.
Moderate Channels
MS Teams has a feature that allows team owners to turn on moderation for their channels, which allows them to control who can start and reply to posts. Setting one or more moderators can make it easier to avoid derailing conversations. Microsoft Teams Background.
Use Teams to Set Calendar Meetings
Every project requires periodic team meetings. Some businesses are used to setting up and conducting these meetings using Microsoft Outlook +Skype, but that doesn’t always make sense. Microsoft Teams integrates this functionality right on the same platform. Microsoft Teams Background.
Take Advantage of Notes
Microsoft’s note-taking application, OneNote, can be integrated with MS Teams to great effect. It allows multiple team members to collaborate on documents more effectively by providing a hub for all of the team’s notes. Microsoft Teams Background.
Make the Switch
Businesses that are still using ineffective tools for remote collaboration should make the switch to MS Teams as soon as possible. It can take a while for everyone to get on the same page, but it will be worth providing team members with extra training. Microsoft Teams Background.
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